Advantages of Implementing ERP at Educational Institutions
Advances in information technology have redefined the way educational institutions handle their operations. The replacement of the older legacy systems with centralized ERP brings quick and quantifiable improvement in the administration process. The software includes a set of tools which modernizes the campus along with upgrading the planning and management of processes related to student enrollment, lecture sessions, courses, library, customer care, etc.
An education ERP system automates and streamlines all the processes functioning within the boundaries of the institution to significantly improve the effectiveness of allocating and operating academic resources better.
Here are some of the major advantages of implementing ERP at educational institutions.
Simplify Admission Process
Admission process in school, colleges, universities or any other educational institutions is more often complicated and long. Each application consists of many pieces of information about the candidate including their date of birth, marks, specialization, and more. To determine the candidate’s eligibility, you need to check all these records. If the task is done manually, the process becomes extremely time-consuming. However, with the help of an ERP software, this procedure to enroll best-fit students gets simple. The system displays all the necessary components at a single place, which makes them easily accessible to the administrator and thus speeds up the accreditation process.
Automate Fee Payments
Fee collection is another essential process in any educational institute. Before ERP was introduced, managing the process used to beset the administrators. They need to check each and every payment record of all students to find out what fees have been paid and what are outstanding.
An ERP system releases this dreary manual task and makes the fee collection hassle-free and less tiring. The software automatically segregates the fees collected under various categories and also tracks all the components in the fee structure including amounts paid for tuition, admission, book, lab, etc., to help students stay updated about their fee status. Along with this, the software solution also generates automated alerts to ensure students or their parents are notified on time through the appropriate mode of communication.
Centralized Data Management
Educational institutions need to store tremendous amounts of information about students, books, exams schedules, lesson plans, and other data. An ERP solution integrates the whole campus and all the branches in a common system to make the process of data management easy. The software enables sharing of stored data across all departments to keep teachers, staffs, and students updated on important announcements. This way you would have a better control of internal and external communication in your institution and never experience a communication breakdown.
One of the most prominent advantages of ERP implementation in any sector including educational institutions is its cost-effectiveness. The software cuts down manual tasks involved in the fundamental methods of campus administration such as admission, payroll, fee collections, and others to reduce the number of man-hours, resulted in saving of money. The expenditure spared can be used for imperative educational purposes.
Quicker Management Process
Education ERP system provides easy and quick access to information about students, staff, timetables, examinations, admissions, fees, reporting, and so on. This helps the management to consider and analyze various aspects of the institution faster, leading to growth in planning capabilities. The improved data access also boosts well-informed decision-making through strategic data analysis.
Improve Resource Management
An efficient ERP system puts an end to manual maintaining of cumbersome resource databases. The software can track real-time inventory and resource usage, enabling you to optimize operations, allocate and monitor all activities in the institution in a seamless manner. This helps accelerate day-to-day activities and work out things well in time in case of any issue or problem.
Every educational institution needs to keep records of students for the ongoing academic year as well as the alumni, teachers, books, and other resources of single or multiple campuses. Combined, the amount of data becomes huge and storing these physically on the shelves is never secure. An ERP software can store this enormous amount of information securely. The application has a backup system to preserve the info, which is quite impossible to have if it is stored in files.
An ERP software offers a smarter way re-organize the management systems of your institutions to help you improve the quality of education and reach the desired academic goals within specific time and cost perimeters.
Focus Softnet has over 25 years of experience in providing complete ERP solution implementation and support. If you are looking out to harness the power of ERP software for your educational institutions or looking to upgrade your existing enterprise technology solution, just fill in a form here and our experts would get back to you.